Inactive Clubs on Club Hub

What are Inactive Clubs?

Inactive clubs are clubs that have been automatically flagged by the Club Hub system because they haven't met for a certain period of time. This flag helps school administrators identify clubs that may need attention or support.

How Does a Club Become Inactive?

A club becomes inactive when it hasn't scheduled or held meetings for a predetermined number of weeks. This timeframe is customizable and set by school administrators in their School Settings, based on your response to the question "Notify if a Club Doesn't Meet for Several Weeks?"

Important to note:

• The inactive status is applied automatically by the system based on the number of weeks selected by the administrator
• It's based on meeting activity (or lack thereof)

What Happens When a Club is Inactive?

When a club is marked as inactive:

• Students can still see and join the inactive club
• Club leaders retain full access to manage their club
• The club is simply flagged for administrator attention
• No functionality is lost - the club operates normally

How Does a Club Become Active Again?

• Once the club schedules and holds a meeting, the inactive flag is automatically removed
• No administrator intervention is required
• The system will recognize the renewed activity and update the club's status

Difference Between Inactive and Paused Clubs

It's important to understand the distinction:

Inactive Clubs:

• Visible to students for browsing and joining
• Full functionality maintained
• Automatically flagged based on meeting frequency
• Automatically unflagged when meetings resume

Paused Clubs:

• Not visible to students for browsing or joining
• Members and leaders don't receive notifications
• Manually paused/unpaused by administrators only
• Often used for seasonal clubs during off-seasons
• For more information on Paused Clubs, visit the Paused Club Article

Managing Inactive Clubs as an Administrator

To review inactive clubs in your system:

1. Navigate to the Clubs page
2. Select the "Inactive" tab
3. Review each club to determine appropriate action:

• • Leave as-is if you know the club will resume meeting
  • Pause the club if it should be temporarily hidden from students
  • Delete the club if it's no longer viable

Best Practices

• Review inactive clubs at the beginning of each school year
• Reach out to club leaders of inactive clubs to offer support
• Use the inactive flag as an early warning system for clubs that may need intervention
• Consider seasonal patterns - some clubs may naturally be inactive during certain times of the year

Updated on: 06/09/2025