• Club Hub Onboarding Tutorials

  Welcome New Schools Onboarding Sheet Administrator Onboarding: Administrator Account Setup: This video walks you through the steps to set up your administrator account. It discusses the settings options, customizations, and how to invite your team of administrators. Club Hub Onboarding Process: This video walks you through onboarding. It provides a timeline from account setup to the club fair aFeatured

• Club Fair Join QR Codes

  Club Fair Join QR Codes Here is the information for administrators to access the join QR Codes for the club before the club fair. There are two options: Administrator Download All As an administrator, you can go to the club's page. You will see a button with three dots to the right of the search bar. Click on it, and you will see the option to download all club fair QR codes. You can then open the downloaded file and print all the QR codes. ![](https://storage.crisp.chat/users/helpdesFeatured

• School-wide and Grade-wide Clubs

  We are excited to offer administrators the ability to create clubs that automatically include all students in a grade, students from several grades, or the entire school! Use Cases Full School Club: share school-wide events such as the club fair, upload files like club handbook, and take attendance at school-wide events. Grade-wide Club: grade deans can message to all students in a grade, take attendance at grade-wide events, and more Set Up First, create a club, then go to the membeFeatured

• Invite Club Members

  We've made several improvements to make it easier for administrators and club leaders to add members, club leaders, and faculty advisors to their clubs. Viewing Invitations When an invitation gets sent to a user, they will be notified via email. They will also see the invitation on their Club Hub dashboard, and on the clubs page under the "My Clubs" section. Invite Options There are several ways to invite users to your club. To access these options, select a club, go to the Members page,Popular

• Hiding Club Memberships (Affinity Groups)

  Enhanced Student Membership Privacy Features in Club Hub At Club Hub, we understand the importance of student privacy. We have collaborated closely with students and administrators to ensure that sensitive information, particularly in affinity group memberships, is protected. Here are the key privacy options available: Note: Administrators and College/Academic Advisors can always view all student memberships, regardless of the settings chosen. Hide Members for Specific Clubs (recommended)Popular

• Bulk Remove Club Members

  Remove a whole group of students from a club in one step. This is most useful at the end of the year, when you are clearing last year's rosters. Remove members in bulk Open the club. Click the three dots (⋯) in the top right corner. Select Remove all students. Check the boxes for the groups you want to remove. Click Remove. The number next to each option shows how many people it will affect: Remove club leaders Remove members **Remove members withPopular

• Club Renewals

  Overview At the end of each school year, it's important to have a club renewal process so that club leaders recommit to their clubs, update their information, and confirm they want to continue next year. Club Hub makes this easy by building the renewal form directly into the platform — no external Google Forms or spreadsheets needed. Why use Club Hub for renewals instead of an external form? Club Hub already tracks your club data (meetings, members, attendance), so administrators can make mSome readers

• College & Academic Advisors on Club Hub

  It is incredibly helpful for the college and academic advisors to view their students' involvement in clubs during their four years in high school. Advisors can encourage freshmen to join more clubs. Also, advisors can quickly understand upperclassmen club involvement. Inviting College & Academic Advisors Under settings, select "Manage School Admins." Then select Invite, and for select admin type choose "College or Academic Advisor". The faculty member will receive an email notification withSome readers

• Club Bookkeeping

  Many schools give their clubs an annual budget, enable club leaders to request funding for specific initiatives, or allow club members to fundraise from the community. With Club Hub you can now track the flow of cash by seeing how much money a club is given to spend and how they spend the money. Club Hub's bookkeeping feature is just a reporting mechanism so that yourself and the club leaders can easily understand the club's use of funds. We do not handle actual money from clubs. Activation aSome readers

• Public Clubs Page for Parents

  ** Your school can create and share a public version of the Club Hub clubs page with parents and prospective students. There is a new calendar view so parents can see when clubs usually meet. You can also optionally display the usual meeting location and time. Additionally, you can embed the public clubs page on your school’s website. See example: https://clubhub.co/clubs/ramaz-upper-school Set Up On Club Hub, select settings and go to school settings. You will see the following question: "Some readers

• School Announcements

  As an administrator you can make announcements to individual clubs or to groups. When you go to the Announcements page and click Make Announcement, you have two options: The second option is a regular message to a club. This is what all club leaders and faculty advisors have access to. The first option "Select to make announcement to group" is a unique administrator feature that enables you to make announcFew readers

• Invite Users

  Inviting users is how administrators get all the students and faculty in your school to use Club Hub. All users can now be invited from one place. From your administrator dashboard, select the "Users" page. Then on the top right corner click on "Invite User." There are four ways to invite your users to use Club Hub Join Link You can click "Join Link" to copy the link to Club Hub's sign up. You can shaFew readers

• Send Message/Question to Club Leader

  Message All Club Leaders As an administrator, you can send a message to all the club leaders in your school. Students will receive an email notification about the announcement and can view it on Club Hub's announcements page. To send an announcement to all club leaders, go to the announcements page, click make announcement then "select to make announcement to group." In the dropdown choose Club Leaders. ![](https://storage.crisp.chat/users/helpdesk/website/2bc3b1d4c9fef400/image_pcwyz3.pngFew readers

• Track Club Events to Pay Faculty Advisors

  You can use Club Hub to track each club's events to determine how many events you need to pay a faculty advisor for. After an event, the faculty advisor will receive an email to confirm that the event took place, and administrators will see a table with each club and the number of confirmed events. Activation Reach out to Ilan Puterman to start using this feature. Faculty Confirm Event When the event ends, the faculty advisor will receive an email containing the event details that asks tFew readers

• No Phone Club Fair Kiosk

  Using the Club Fair Kiosk Feature Overview As more schools adopt no-phone policies during school hours, Club Hub created the Club Fair Kiosk feature to ensure all students can still enjoy a seamless club fair experience. With this feature, each club table can have a shared device (laptop or tablet) where students enter their school email to join or express interest in a club. This creates an inclusive, digital sign-up process without the need for QR codes or personal mobile devices.Few readers

• Share Events with the Whole School

  Hosting a fundraiser or large event that’s sponsored by a club but open to the entire school? Administrators can share select events with the full school by sending an announcement directly from the event page. Promote Event to the School Navigate to the event you want to promote. Click the three dots next to the event name. Select Share with School Click Confirm to send the announcement, or preview the email by sending it to yourself first. ![Confirm send to schFew readers

• Parent Notifications

  Parent Notifications in Club Hub Overview Club Hub allows faculty advisors and club leaders to include parents in club communications through email notifications. This feature helps keep parents informed about their student's club activities, events, and announcements. How Parent Notifications Work When Parents Receive Notifications Parents will receive email notifications for clubs and sports their students are members of when: The faculty advisor creates an event and selects toFew readers

• Collecting Student Feedback

  Overview The Feedback Form lets administrators collect end-of-term responses from students about their overall club experience and about each club they belong to. Administrators can set up a feedback session through their settings, and all students will get an email to fill out the feedback form. Turning Feedback Collection On The Club Feedback setting is found in Settings → Club Settings. ![](https://storage.crisp.chat/users/helpdesk/website/-/2/b/c/3/2bc3b1d4c9fef400/screenshot-2026-Few readers

• Hidden Clubs (Advisory Groups)

  Hidden Clubs Feature Overview The Hidden Clubs feature gives administrators control over which clubs are publicly visible. Administrators can hide clubs that should not appear on the main Clubs page or the public-facing directory. Hidden clubs remain fully functional for their members but are not discoverable by non-members. This feature is ideal for clubs that are invite-only. Hiding a Club Navigate to the Club Menu Select the option Hide ClubFew readers

• Advisory Group Clubs

  Advisory Group Clubs Overview The Hide Club feature gives administrators control over which clubs are publicly visible. Administrators can hide clubs that should not appear on the main Clubs page or the public-facing directory. Hidden clubs remain fully functional for their members, but are not discoverable by non-members. This feature is ideal for clubs that are invite-only. In order to enable this feature, please contact support@clubhub.com Hiding a Club Navigate to the **CFew readers

• Graduate Seniors

  What happens when you graduate seniors from Club Hub and what it means for students and administrators.Few readers

• Inactive Clubs on Club Hub

  What are Inactive Clubs? Inactive clubs are clubs that have been automatically flagged by the Club Hub system because they haven't met for a certain period of time. This flag helps school administrators identify clubs that may need attention or support. How Does a Club Become Inactive? A club becomes inactive when it hasn't scheduled or held meetings for a predetermined number of weeks. This timeframe is customizable and set by school administrators in their School Settings, baseFew readers

• Using the Athletics tab in Club Hub

  Manage athletic teams separately from clubs, including coaches, rosters, events, announcements, files, attendance, and setup guidance for athletic directors.Few readers

• Announce to a Group of Clubs

  Send one announcement to several clubs at once instead of posting to each club separately. Go to the Announcements page and click + New Announcement Under Type, select Group of clubs Select each club you want to include. You can add as many as you need, and remove one by clicking the x on its tag Under Send to, choose who receives it Write your Subject and Message Click Post. ![Announce to a group of clubs](https://imagedelivery.net/5rgFjD1Few readers

• Set Up Custom Rotation Meeting Days

  Schools that run an A and B day rotation instead of a fixed weekly timetable can replace the weekday meeting options with their own rotation names. You can stop there and use rotations as meeting day labels, or go one step further and have Club Hub create each club's meetings on every date of its rotation. Before you start Only school administrators can change these settings. Club leaders and faculty advisors cannot see them. Step 1: Turn on custom rotations Go to Settings and oFew readers

• Attendance Sign-In Kiosk

  Take attendance faster using a shared device like an iPad where students sign themselves inFew readers